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Cotswolds Hotel & Spa
Chipping Norton, OX7 5QH

01608 642 383
enquiries@cotswoldsclub.co.uk
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WEDDINGS

DRY HIRE FAQs

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COTSWOLDS DRY HIRE WEDDING VENUE

Below are some of the most frequently asked questions about our dry hire service. If you can't find the answer you're looking for or have any specific questions about your wedding, please don't hesitate to get in touch—we're always happy to help.

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Venue & Spaces

What is dry hire?
A dry hire means you hire the venue space only, giving you the flexibility to bring in your own caterers, suppliers, décor, and entertainment to create your event your way.
The spaces available for dry hire at Cotswolds Hotel and Spa are the Amara Ballroom and The Fairways. Both spaces can be hired without additional catering or event packages, giving clients the flexibility to arrange their own suppliers, décor, and event setup depending on their requirements.

Yes, between the timings set-out in your contract

Yes, guests can use an alternative entrance to the ballroom. Instead of entering through the main reception, guests may access the ballroom directly through the side ballroom door, which can provide a more convenient and private arrival route for events.

200 chairs, 20 6ft round tables and 6 trestle tables

Food & Drink

Can we choose our own caterers?

Clients may choose their own caterers, provided the relevant documentation is supplied in advance.

Yes, all external caterers must provide the required documentation before the event. This includes their company name and contact details, COSHH risk assessment, food hygiene certificates and rating, public liability insurance, and any relevant insurance documents.
Guests may bring their own drinks, unlimited corkage is included. Bar tops can be made available to support catering and beverage service requirements; a supplement will apply.

Suppliers, set-up & access

Are there any restrictions on suppliers?

There are no restrictions on suppliers. An administration fee will apply for fireworks.

Access to the events space is available from 09.00.

The event must finish by midnight.

Guests may bring their own furniture or staging.

All set-up is to be completed by the client.

Entertainment & Décor

What is your music limit?

The music limit is 95 decibels.

Live music and DJs are permitted, provided all sound and performance guidance is followed.

Drums are permitted for the wedding entrance only and are limited to 20 minutes.

Guests may decorate the venue; however, altering, removing, or attaching items to the draping or chandeliers is not permitted.
Fireworks may be permitted, with preference given to quieter options. All requests must be approved by the events team in advance.

On the day and guest facilities

Where can we take photos?

Photos can be taken on the ballroom terrace and the triangle grass area behind the terrace. A 6-seater golf buggy with a staff member can be added for £100 for one hour. During peak summer golf times, photos may need to be taken later in the day once the course is quieter.

Yes, a member of the operations team will be available as your contact on the day.

Clients are responsible for cleaning the event space following the event. Cleaning can be carried out by the venue team; however, an additional supplement will apply.

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Cotswolds Hotel & Spa
Southcombe, Chipping Norton
Oxfordshire, OX7 5QH

Tel: 01608 642383 • Fax: 01608 645422
Email: enquiries@cotswoldsclub.co.uk

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Cotswolds Hotel & Spa
Southcombe, Chipping Norton
Oxfordshire, OX7 5QH

Tel: 01608 642383 • Fax: 01608 645422
Email: enquiries@cotswoldsclub.co.uk

GOLF

Live Course Status

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The golf course is open, buggies are permitted.

Please note: Our course is often booked with 3 and 4-ball groups, particularly during peak times. As a result, you may experience slower play during busier periods.

July 9, 2026 8:26 am

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